SW-VI Canada Hotel Reservations - Road Glide Forums
Road Glide Gathering Information regarding the National Road Glide Gathering - Shark Week!

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post #1 of 113 (permalink) Old 07-20-2015, 12:20 PM Thread Starter
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SW-VI Canada Hotel Reservations

Update Jan 13, 2016

Right now it looks like only smoking rooms are left available. We have 76 rooms booked, 16 beyond the original block, that is great and the host committee is very pleased with the response. I know there will be some attrition over the next few months, it is inevitable. The best made plans can change due to circumstances beyond our control. If you are planning on coming up, phone and make a reservation and get put on the list for non-smoking rooms. I will be looking into some other area hotel/motels to find us some overflow accommodation as well. I know there are some that may want to camp, there are a couple of campgrounds close by. This is in the Rocky Mountains where man is not the top of the food chain, bears are, grizzly bears specifically. So if you are going to be tent camping please be bear aware.

Hello Folks

Stoney Nakoda Resort, 888-862-5632, press 1 for reservations and ask for the "Shark" group rate for your stay beginning either July 31 or Aug 1 to check out on Friday the 5th of August 2016. Rate is 104$ CDN/night for double occupancy. After you request the "Shark" Group rate you should be transferred to the Group Sales Manager, Vicki or the Catering Manager, Chris. Please be patient if they are not at their desk, leave a message or call back at another time. The front desk is aware of our group booking but there are several folks working several shifts that may not have gotten the memo yet. Other style rooms are available. We have a starting block size of 60 rooms.

IF After pressing 1 the phone rings 4 times then the front desk is busy. Hang up and try again on the toll free number between 08:00 and 16:00 MDT. After 4 rings it will remote forward to a Central Reservations System and those folks don't deal with group bookings. The 403 881 2830 number will result in toll charges for whomever uses it, just trying to save the memberships a few bucks by using the toll free number

All rooms qualifying for the rate need to be booked by June 1, 2016. Any un-booked rooms in the block will go back into the general availability for casino stay and play packages, golf packages, rafting packages and will be subject to regular rack rates as of this time.

Please pm me directly if any issues arise.

Rooms can be cancelled up to 48 hours before the day of arrival with no penalty incurred. ( i am checking to see if this is only for early arrival, and late checkout such as Saturday Aug 6th)

For any of you looking to tour a little longer in Canada, look into rooms in Jasper, Golden, Revelstoke and other Canadian destinations asap. The favorable exchange rate for Americans travelling to Canada is causing rooms for next year to book up early in several locations in the Rockies in Alberta and BC.

In another thread we will post up some ride maps for places to see before or After SW VI in Canada.




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Last edited by calgaryglide; 01-13-2016 at 03:34 PM.
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post #2 of 113 (permalink) Old 07-20-2015, 04:09 PM
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I called the number and reservations said they couldn't do this. Said we have to call a 403 number. I called that number and it would not go thru. The person said we needed central reservations to do this group rate. HELP
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post #3 of 113 (permalink) Old 07-20-2015, 04:24 PM
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I called the number and reservations said they couldn't do this. Said we have to call a 403 number. I called that number and it would not go thru. The person said we needed central reservations to do this group rate. HELP
Troy, this is what I was concerned about. The person I got knew at the 888 number knew, right away, once I said it was for a Group Event, to send it over to Vicki. I was transferred right away, did not have to call any other number. My guess is wherever, or whomever, handles their general reservations, not everyone there knows what to do, yet.

The other thing is, what happens when Vicki is not there, as appears to be the case here.

Once I got to Vicki, all went well. My suggestion is to call back during their normal business hours, when, I suspect, Vicki will be there. When the person at the 888 numbers goes befuddled, ask for Vicki.
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post #4 of 113 (permalink) Old 07-20-2015, 04:34 PM Thread Starter
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Quote:
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I called the number and reservations said they couldn't do this. Said we have to call a 403 number. I called that number and it would not go thru. The person said we needed central reservations to do this group rate. HELP
Hello Smarty,

I just called the toll free number myself, pressed 1 for reservations and was put through to the Group Sales Manager, Vicki. She was away from her desk but her voicemail came on. Vicky and the Catering Manager, Chris are whom we need to deal with making our room reservations. Chis is away from the resort right now and returning on July 23, 2016

You can also email your room requirements and dates to [email protected]; or to [email protected] and they will get back to you.

Please try again a little later.

There will be a few hiccups just as there have been for past SW events. Once the whole staff is up to speed on the Group "Shark" it will be a lot easier.

If anyone else has any difficulties in making their arrangements, please pm me right away, I get those notices on my cell phone in "close" to real time. It will enable me to help you much faster than waiting for an answer on this thread.

Regards,


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2019 FLTRU, Tyggr
2016 FLTRU, Ruby, moved on to a new owner
2012 Road King Police, rain bike/teaching aid/will only go in circles
2011 Suzuki WeeStrom, Great Pumpkin, gravel rider.
2008 FLTRI, Miss Louise, moved on to greener pastures
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post #5 of 113 (permalink) Old 07-20-2015, 04:59 PM
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Never wanna be the first person in line..........

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post #6 of 113 (permalink) Old 07-20-2015, 05:41 PM
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Hello Smarty,

I just called the toll free number myself, pressed 1 for reservations and was put through to the Group Sales Manager, Vicki. She was away from her desk but her voicemail came on. Vicky and the Catering Manager, Chris are whom we need to deal with making our room reservations. Chis is away from the resort right now and returning on July 23, 2016

You can also email your room requirements and dates to [email protected]; or to [email protected] and they will get back to you.

Please try again a little later.

There will be a few hiccups just as there have been for past SW events. Once the whole staff is up to speed on the Group "Shark" it will be a lot easier.

If anyone else has any difficulties in making their arrangements, please pm me right away, I get those notices on my cell phone in "close" to real time. It will enable me to help you much faster than waiting for an answer on this thread.

Regards,


Calgaryglide.
Thanks, I'll try again. Sounds like I might have called to quick! lol
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post #7 of 113 (permalink) Old 07-20-2015, 05:46 PM
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Thumbs up Thank you Lori (and Troy)

well done. I'll book my room straight away! Thanks to Lori for all her hard work negotiating this great rate. I think this will be an awesome venue.

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post #8 of 113 (permalink) Old 07-20-2015, 05:56 PM
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I had no issues whatsoever. At 11:15AM PST I called the #, pressed #1, asked about SW and was transferred to Vicky. She took my info and sent an email with confirmation before I even hung up. Great job guys !!

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post #9 of 113 (permalink) Old 07-20-2015, 07:22 PM
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888 Reservations didn't work for me either. Had to call 403/881-2830 front desk and tell them "Sharkweek 2016". After that it was smooth as silk.
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post #10 of 113 (permalink) Old 07-20-2015, 10:47 PM Thread Starter
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Update

Update in the original Post.

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2019 FLTRU, Tyggr
2016 FLTRU, Ruby, moved on to a new owner
2012 Road King Police, rain bike/teaching aid/will only go in circles
2011 Suzuki WeeStrom, Great Pumpkin, gravel rider.
2008 FLTRI, Miss Louise, moved on to greener pastures
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