HOW TO BECOME A SHARKWEEK HOST by HUTMO - Road Glide Forums
Road Glide Gathering Information regarding the National Road Glide Gathering - Shark Week!

 
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HOW TO BECOME A SHARKWEEK HOST by HUTMO

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I have put together some of my thoughts regarding our little gathering. They are not the end all... just my thoughts. The Admins will get together to hammer some of these details out to make it all a bit more concrete.
(This is a work in progress,.. we will be adding and changing to it often but as for now, it is protocol on how to host a shark week) ~ CHAINSAW



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THOUGHTS ON FUTURE SHARK WEEKS


LOCATION
A schedule that moves the rally to different regions is a good idea but ultimately it comes down to who is willing to put in the legwork to make it happen. If that means two years in a row that we will be in the same region... that's life.

2011 - Gettysburg - SW I
2012 - LeClaire Iowa - SW II
2013 - St. George, Utah - SW III
2014 - Maine - SW IV
2015 - Kerrville Texas - SW V
2016 - Canmore (Banff), Alberta, Canada Eh! - SW VI
2017 - Cherokee, North Carolina - SW VII
2018 - Durango Colorado - SW VIII
2019 - TBD
2020 - Gettysburg - SW X



WHEN TO HAVE THE RALLY

Timing... it seems that summer is the time to do this. The Road King Riders have been doing their Road King Riders Ride In for ten years and they do it in the summer every year because it maximizes turnout.


It has been said before and I will say it again. There is nothing stopping anyone from having a smaller meet in another region. Go for it!


WHO CAN HOLD THE RALLY?
Anyone who has great roads to share, sites to see and a hotel that is willing to put up with lots of motorcycle folks spending money at their establishment. You will need to sell us on your ability on making this happen.

We have enough experience to walk anyone who is willing to do this through the process. It isn't that hard. If you are willing and have some organizational skills. You can do it. Granted... the more well known you are on the forum the better your shot will be.


START UP FUNDS

Over the past few years we have provided each upcoming host with funds to get the ball rolling.

HOW DO YOU APPLY TO HOST THE RALLY?
If I was thinking of doing this I would get my ideas together and and submit a proposal to the membership through the forum. Start your own discussion in the National Rally folder.

Where? When? Why? Tell us why your idea should be considered! You are selling your idea. Maybe you could make a downloadable proposal. Maps, ride ideas, eateries, sights to see ect ect ect. Take a proactive approach if you are interested.


HOW AND WHEN DO WE VOTE?

1. Simple... we vote at Shark Week. If you are there your chances will be much better. If you cannot make it I suggest you put together a very nice packet (WITH MULTIPLE COPIES so many can see the proposal) and send them to the current host so they will have them at the meeting when we vote.

2. There will be no need to vote for the 2020 SW at the 2019 SW since Gettysburg is already scheduled for 2020. At the 2019 SW we will present and vote for 2021. This will give the host group an additional year to prepare. This is a positive change since the event has grown past expectations and with that comes additional responsibilities such as: site scouting, hotel selection and planning. The addition year will give more scheduling flexibility since we will be accessing the hotels calendar a year earlier.


ADMINS... PLEASE FEEL FREE TO ADD TO THIS DOCUMENT if I forgot something.

HUTMO

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Last edited by OldNerdGuy; 05-22-2013 at 08:22 AM.
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