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Discussion Starter #1 (Edited)


Shark Week IX
Aug 12 -16, 2019
From Smarty & Shrug


First, a heartfelt thanks to
Desertwndrr, hd4cruZin, Stray Mutt, TracyB, and all who assisted them in coordinating and pulling off the amazing Shark Week VIII in Durango. Smarty and I are humbled to be entrusted with the opportunity to do justice to those who supported our bid for SWIX. We are eager to step up to the challenge and raise the bar yet again next year.

The host hotel information is confirmed and their event booking staff has been advised about our group’s enthusiasm. As we stated during our pitch at SW VIII, our goal is to provide a single location that can meet our unique needs as motorcyclists and that can host our entire group. In that pursuit, we have secured an excellent property that consists of three fully functional hotels offering over 300 rooms under one roof. Cadillac Jack’s Resort in Deadwood offers spacious rooms, multiple restaurants/bars, a casino, gathering spaces, as well as free dedicated secure open and covered motorcycle parking. The property is walking distance from historic Deadwood (with free shuttles available) and is only 13 miles from Sturgis.

Attendees can reserve rooms from any of the three hotels on the premise as each property’s availability permits. Remember that all three are under one roof, are offering the same room rates, and that amenities including complimentary hot breakfast are available to all of our attendees. All rooms are similar in space and bed size choices.

PLEASE READ THIS ENTIRE MESSAGE CAREFULLY BEFORE YOU BOOK!
If you want to attend the rally in Sturgis prior to SWIX, scroll down to the Pre-SWIX paragraph for a very limited special rate offer.

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SpringHill Suites Deadwood at Cadillac Jack’s - $144.00/night
The SpringHill Suites offers some rooms with two queen beds and 1-1/2 baths. These rooms are excellent for SWIX attendees who want to share a room with another rider and split the cost.
Check in:
8/11/19 – Check out: 8/16/19
Group Code FOSSE: SHWS
Group Code in the system G1742
Booking Link: SpringHill Suites

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Tru by Hilton Deadwood at Cadillac Jack’s - $144.00/night
Check in:
8/11/19 – Check out: 8/16/19
Group Code: SHARK
Booking Link: Tru by Hilton

If you use the link, you do not have to enter the group code. There is a checked box with the group name. Just enter the dates and hit continue. The code is SHARK, but again, following the link you won't have to enter anything.
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Doubletree Suites Deadwood at Cadillac Jack’s - $144.00/night
Attendees booking this hotel will need to call in until the link is activated.

Reservation Line: 605-578-1500
Press 0 at the prompt and ask for group code: Shark Week 2019
Give the person taking reservation your email address and request a confirmation.

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Finally, we created an email address for handling SWIX issues and addressing concerns. [email protected] will be monitored and used for direct replies to those using it. Pertinent information beneficial to the group will be shared in the Forums as is appropriate. Feel free to express yourself in the forums on Facebook or RoadGlide.org, but understand that if requested, we can respond to you privately via this email address.
 

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Hey Shrug! Do any of these hotels have pet friendly rooms? Wife and I are thinking about bringing our dog...


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Discussion Starter #4 (Edited)
I'm sure they do. Smarty stayed there, but Elaine cleans up after him. :)

There's a pet policy on each hotel's page. Worst case, call them at the numbers listed at the bottom of the post.
 

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Discussion Starter #6
Thanks. We've been quietly working on this for three months.
 
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Just checked on pet policies: Yes at the Doubletree for a $50 fee, max 75 lb, no at the others...


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We’re booked at the Doubletree, only double queen rooms left. Per the lady I talked to, pet fee is $25, not $50 as stated on the web site.


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I noticed the Springhill says there is a $14.95 daily parking fee. No big deal, just wanted to confirm it was true. Please don't take as a criticism at all.
 

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Thanks to the planners (Shrug/Smarty) great job! Just book three rooms at the Springhill Suites.
 

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Booked at Hilton - If anyone wants to hook up for the ride out back, let me know. Heading out of Jacksonville FL.
 

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All set. Now to plan my 5 1/2 hour ride there:grin:
 

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Thanks to the planners (Shrug/Smarty) great job! Just book three rooms at the Springhill Suites.
Hey Greg I booked there also did they tell you they had to call you back for your info.
They called back got their computer issues squared away I'm booked Springhill
Yeah they said they would call me back. I haven’t heard back yet.
 
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